Remote Executive Assistant/Project Coordinator (PST or MST only)) Job at C-Suite Assistants, Henderson, NV

TXVFZk1kTENTbkNzSk1HK3R3VUhDNE4rdXc9PQ==
  • C-Suite Assistants
  • Henderson, NV

Job Description

A multi-entity business group is seeking a high-performing Executive Assistant/Project Coordinator to serve as a true right-hand to the Managing Partner. This is not a typical admin job—this role blends executive support, project coordination, personal concierge-level assistance, and emerging chief-of-staff responsibilities.

The ideal candidate is extremely organized, resourceful, detail-obsessed, and thrives in a dynamic environment. You’ll work across accounting, real estate, client services, and tech-adjacent teams. You must be equally comfortable booking hard-to-get reservations as you are reviewing documents, following up on project deliverables, or supporting M&A activity.

This is a high-visibility, high-impact position for someone who wants to grow into an operations or leadership role over time. This is a fully remote position, but candidates must reside in the Pacific or Mountain Time Zone.

About the Job:

Executive & Personal Support

  • Manage calendar, travel (domestic & international), and meeting coordination
  • Monitor and manage inboxes, draft responses, and escalate key messages
  • Book and confirm hard-to-obtain reservations (e.g., restaurants, hotels, flights)
  • Assist with personal admin (appointments, Secretary of State renewals, rental properties, etc.)

Project & Task Management

  • Use Monday.com to track tasks, priorities, and team assignments
  • Follow up with internal staff and vendors on outstanding tasks and reports
  • Organize files, contracts, renewals, and documentation (OneDrive, Teams, DocuSign)
  • Ensure timely renewals for licenses, insurance, and registrations across entities

Client & Team Communication

  • Serve as point-of-contact for scheduling and follow-up on client deliverables
  • Summarize meetings or recorded calls using AI-assisted tools or manual review
  • Assist in preparing first drafts of contracts, LOIs, and term sheets from templates
  • Help oversee task accountability for internal and external team members

Business Support & Coordination

  • Interface with accounting, tax, and operations teams to ensure key initiatives stay on track
  • Review financials, reports, and KPIs for trends, red flags, or discussion points
  • Coordinate across departments to gather information and relay updates to the Managing Partner
  • Support occasional high-level research or business development activity

About You:

· Experience : 5+ years supporting C-level executives in high-growth or entrepreneurial environments

· Education : Bachelor’s degree preferred, but equivalent experience and skills accepted

· Tech-savvy : Comfortable learning and using tools like Monday.com, OneDrive, Teams, QuickBooks Online, DocuSign , and AI transcription tools

· Communication : Exceptionally strong verbal and written communication skills

· Organization : Can handle a fast-moving task list, competing deadlines, and multiple channels of communication

· Follow-through : You don’t drop the ball. Ever.

· Detail-oriented : Spelling or formatting errors are a deal-breaker in this role

· Discretion : Able to handle sensitive information with professionalism and confidentiality

· Problem-solver : Sees inefficiencies and proactively addresses them

· Growth-oriented : Willing to learn the business and grow into a broader operations or chief-of-staff role over time

· Must reside in the Pacific or Mountain Time Zone.

Competitive salary commensurate with experience + performance-based bonus, 401(k) plan with company match, medical, dental, and vision insurance, PTO and paid holidays, mentorship and leadership development from a serial entrepreneur.

Schedule: Full-time, 40 hours per week. Core hours are 8:00 AM – 5:00 PM, with occasional after-hours availability required for time-sensitive matters

Job Tags

Full time,

Similar Jobs

Bella Baby Photography

Photographer Job at Bella Baby Photography

 ...start we offer training to augment the talent you bring to the table. This is a great supplement for those that own their own photography business and/or those that are interested in getting their feet wet in photography. To see the work of our talented photographers... 

University of Cincinnati

Adjunct Instructor, Art History, UC Blue Ash College Job at University of Cincinnati

 ...where staff and faculty are key contributors to UCs success. About UC Blue Ash The Art and Visual Communication Department at UC Blue Ash invites applicants for our Art History Adjunct faculty general pool of candidates from which part-time faculty will be selected... 

Imperial Distributors, Inc.

Retail Merchandiser Job at Imperial Distributors, Inc.

 ...person that connects with our customers on a daily basis is our Retail Merchandisers. As a Retail Merchandiser, you play a key role in...  ...drive profitable sales while representing IDI through strong in-store relationships. Responsibilities include generating sales orders,... 

Lucayan Technology Solutions LLC

Custodian Job at Lucayan Technology Solutions LLC

 ...Clearance Requirement: Background Check Required Employment Type: Part-Time, Flexible Schedule Blue Marlin has an immediate need for a...  ...: Workdays: Monday, Wednesday, and Friday Shifts: Morning shift preferred; flexible within daytime hours No nights or... 

DHD Consulting

EHS (Environmental, Health, and Safety) Job at DHD Consulting

 ...Position Overview The EH&S Coordinator is responsible for managing and coordinating all Environmental, Health, and Safety activities in the plant to proactively drive programs and create a culture to ensure a safe and healthy environment for all of the Company...