A multi-entity business group is seeking a high-performing Executive Assistant/Project Coordinator to serve as a true right-hand to the Managing Partner. This is not a typical admin job—this role blends executive support, project coordination, personal concierge-level assistance, and emerging chief-of-staff responsibilities.
The ideal candidate is extremely organized, resourceful, detail-obsessed, and thrives in a dynamic environment. You’ll work across accounting, real estate, client services, and tech-adjacent teams. You must be equally comfortable booking hard-to-get reservations as you are reviewing documents, following up on project deliverables, or supporting M&A activity.
This is a high-visibility, high-impact position for someone who wants to grow into an operations or leadership role over time. This is a fully remote position, but candidates must reside in the Pacific or Mountain Time Zone.
About the Job:
Executive & Personal Support
Project & Task Management
Client & Team Communication
Business Support & Coordination
About You:
· Experience : 5+ years supporting C-level executives in high-growth or entrepreneurial environments
· Education : Bachelor’s degree preferred, but equivalent experience and skills accepted
· Tech-savvy : Comfortable learning and using tools like Monday.com, OneDrive, Teams, QuickBooks Online, DocuSign , and AI transcription tools
· Communication : Exceptionally strong verbal and written communication skills
· Organization : Can handle a fast-moving task list, competing deadlines, and multiple channels of communication
· Follow-through : You don’t drop the ball. Ever.
· Detail-oriented : Spelling or formatting errors are a deal-breaker in this role
· Discretion : Able to handle sensitive information with professionalism and confidentiality
· Problem-solver : Sees inefficiencies and proactively addresses them
· Growth-oriented : Willing to learn the business and grow into a broader operations or chief-of-staff role over time
· Must reside in the Pacific or Mountain Time Zone.
Competitive salary commensurate with experience + performance-based bonus, 401(k) plan with company match, medical, dental, and vision insurance, PTO and paid holidays, mentorship and leadership development from a serial entrepreneur.
Schedule: Full-time, 40 hours per week. Core hours are 8:00 AM – 5:00 PM, with occasional after-hours availability required for time-sensitive matters
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