Job Description

QuietWaters Ministries is a Christian nonprofit organization grounded in biblical principles, offering Counseling Intensives and Spiritual Formations to pastors, missionaries, and Christian leaders globally at our Retreat Center.

A proficient Executive Assistant is a dynamic professional who embodies the love of Christ. This person is adaptable, comfortable performing a variety of roles. Skilled in managing a broad array of administrative and executive support tasks, this individual thrives on working autonomously with minimal supervision. They should be highly organized, adaptable, and take pleasure in the administrative challenges of assisting executive leadership.

If interested, please send your resume and cover letter to resume@qwaters.org explaining how your experience aligns with this position; the team culture you thrive in and the areas you can contribute to successfully fill this position. Your application will not be considered if you don't send a cover letter along with your resume.

Responsibilities:

• Manage scheduling for CEO
• Draft, review and send communications on behalf of CEO
• Organize and prepare for meetings, including gathering documents and attending to logistics of meetings
• Answer and respond to phone calls, communicate messages and information to the CEO
• Prioritize emails and respond when necessary
• Coordinate travel arrangements
• Maintain various records and documents for the leadership team

Executive Assistant Skills and Qualifications

• Excellent written and verbal communication skills
• Effective time-management skills
• Highly skilled attention to detail
• Strong organizational skills
• Highly proficient problem- solving skills

Duties:

• Organizing CEO meetings and managing scheduling
• Preparing CEO correspondence: ;etters, presentations, and reports
• Implementing and maintaining procedures/office administrative system
• Data management: managing the organization's functions by keeping records up to date and updating documents
• Convening and servicing annual general meetings (AGMs)/meetings (producing agendas, taking minutes, conveying decisions, and handling meeting correspondence)
• Providing support to leadership committees on specific projects

Prerequisites:

• Personal relationship with Jesus Christ and a lifestyle consistent with this commitment
• Agreement with QuietWaters Ministries' Statement of Faith
• Personal integrity and a passion for excellence
• Highly organized and demonstrated attention to detail
• Bachelor's degree

Experience:

• Proven experience as an Executive Assistant to CEO/COO
• Proficient in Microsoft Office 365 (Required)
• Exhibited knowledge and ability of database administration (Required)

Job Type: Full-time

Pay: $22.50 - $26.00 per hour

Benefits:

• 401(k)
• Paid time off

Experience:

• nonprofit leadership: 1 year (Preferred)
• Executive Assistant: 2 years (Required)
• Precision and Attention to Detail: 3 years (Required)
• Database management: 1 year (Preferred)

Work Location: In person

Job Tags

Similar Jobs