Job Description

Are you a highly organized, proactive professional who thrives in a fast-paced executive environment? Grimaldi Law Firm is seeking an experienced Executive Assistant to provide high-level support to our CEO and COO at our Hollywood, Florida office. This is a key, in-person role for someone who enjoys managing complexity, anticipating needs, and serving as the trusted right hand to executive leadership. You will play a critical role in ensuring that business operations and executive priorities run smoothly—both professionally and personally. The ideal candidate has direct experience supporting a CEO and COO in an organization with 25+ employees, demonstrates exceptional discretion, and takes ownership of tasks from start to finish. Responsibilities: • Manage and coordinate the CEO’s and COO’s calendars, ensuring alignment between business and personal schedules • Organize and prepare for meetings, conferences, and networking events • Triage emails, screen calls, and ensure timely responses to communications • Handle complex travel arrangements for business and personal needs • Attend executive meetings, take detailed notes, track action items, and ensure follow-through • Assist with project management, office operations, and vendor coordination • Oversee household-related scheduling, appointments, and service providers (as needed) • Run errands, organize mail, manage expenses, and coordinate personal and professional tasks • Prepare correspondence, thank-you notes, and referral or contact lists • Support light bookkeeping and ensure bills and expenses are handled on time Qualifications: • Possess a high school diploma, G.E.D. or equivalent • Comfortable meeting deadlines and handling confidential information • 2+ years of experience as an Executive Assistant or Personal Assistant supporting a CEO/COO • Experience working in an organization with 25 or more employees • Strong organizational, time management, and communication skills • High level of discretion and comfort in handling confidential information • Proactive, detail-oriented, and able to manage multiple priorities independently • Comfortable working in a fast-paced, in-person executive environment About Company: Grimaldi Law Firm isn’t your typical legal shop—we’re a fast-growing, mission-driven firm that’s redefining what it means to support families through life’s biggest decisions. From estate planning to real estate closings, we help people protect what matters most and build lasting wealth. And we don’t stop there. Our team is passionate about helping families prepare for the “what-ifs” in life with customized, full-service estate and trust solutions that bring peace of mind, transforming how families build and protect their legacy. We provide premium estate planning, seamless real estate closings, and wealth-protection legal services throughout Florida. Grimaldi Law Firm is a fast-growing, mission-driven firm We believe in: Legacy. Leadership. Protection. Elevation.

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